How To Choose a Booth Builder Company

In the second part of the interview with Mr. Mohammad Khorsandi, the founder and CEO of Dehnad idea creators company, we examine all the processes and steps that must be done after booking a booth at the international exhibition, including how to choose a booth builder company and how to conclude the contract.

Thank you for taking another time for this interview in these busy and hot summer days despite being very busy with many exhibition projects. Please tell us the important points that we should keep in mind when choosing a booth builder company and entering into a booth construction contract.

I will be very happy that my years of experience in designing and making booths will be helpful for less experienced people and useful for professionals.

Choose a Booth Builder Company

Please tell the audience and companions of Dehnad, when the participants in the exhibition have booked their booth, how should they find a booth builder that matches their goals?

As I mentioned before, the organizer himself proposes the prefab construction when signing the contract to reserve the booth. However, the employer should refer to the ” Exhibition Stand Builders Association of Tehran” site at www.esbat.org to choose between modular or special booth builders. In this site, there is a comprehensive list of names and specifications of special and modular booth builders in Tehran.

Therefore, the employer will easily have the opportunity to visit the portfolio of each booth builder and choose 4 to 5 companies based on the field of work, the taste of the employer, and the resumes of the booth builder company. In the next step, he provides them with the specifications of the requested work, so that they can do the design for free, and they will have a week to ten days to present the design and announce the price of the work, and at the end, only one design will be selected.

Mr. Khorsandi, according to the specific date of each exhibition, how much time do the participants have to choose a booth builder company they want and sign the contract ?

Considering that the implementation of the project takes time and there is only 10 days before the exhibition (6 days for workshop construction and 4 days for construction inside the exhibition hall), therefore the contract with the booth builder must be signed at least 10 days before the exhibition. So that the booth builder company has enough time to prepare the execution plan, prepare construction materials, plan for construction and installation, present and apply the necessary changes, etc.

In your opinion, what principles should be observed by the employer to choose a booth builder company ?

The most important thing besides checking the resume is the compliance of the implementation and the plan provided by the booth builder. For example, company X chooses booth builder B after holding a tender between booth builders. In the next step, he matches the previous plans of the booth builder B with its executions to find out whether the booth builder B has the ability to implement the plan he presents or not.

The next issue is that the employer must test the execution ability of the booth builder. For example, if the claim of erecting a 12-meter ceiling without columns and supports has been raised by the booth builder, he must see how close this plan and its implementation are to the reality and existing facilities, because the employer will not have time to test the booth builder to implement the desired design.

The design provided by the booth builder must not be a copy. If the employer copies or keeps the design of a booth builder and entrusts the execution of the work to another booth builder due to the lower cost of implementation, the project will be stopped due to violation of the rules.

The booth builder that is selected must have limited projects so that if one of his projects is stopped for any reason (for example: an electrical engineer is injured, etc.), other projects will not be affected.

The booth builder must have exhibition grade from the technical and engineering vice-chancellor so that his qualification can be verified. The rank of the exhibition grade, for example A, B or C, will not matter.

Dehnad Idea Creators Company Portfolio

Should the participant leave the booth design completely to the booth Builder ?

The design of the booth will be done by the booth maker, but certainly based on the correct information provided by the employer, such as the purpose of participating in the exhibition, the type of audience and the field of activity, which will provide a principled design.

What points should the employer and the booth builder pay attention to in the contract ?

This question may not be correct as you are asking, signing a contract is not a strange and complicated issue that has a special point. The important thing is that because exhibition works are always in a tight time frame, so naturally, the possibility of errors occurring in them is very high, so we have to anticipate all the upcoming conditions and provide a suitable solution for each of them in the contract in order to work will be completed without the slightest problem. In general, the following points should be mentioned clearly in the contract:

• The booth builder must have a license in his own name, or in other words, the license, contract and execution are all in the name of the booth builder company.
• All the materials should be listed in the contract and it should be specified which ones are new and which ones are second-hand. Failure to comply with this simple issue can easily cause problems, for example, the booth builder uses recycled materials from previous exhibition booths without the employer’s knowledge.
• Since obtaining a license from the organizer requires payment of fees for both the exhibitor and the employer, it should be clearly stated in the contract how these fees will be paid and by which party.
• Unavoidable conditions, how to make decisions in them, the responsibility of each of the parties and the possible costs should be clearly stated, for example, if the exhibition is canceled due to the corona virus, how will the contract continue and the cost of the losses imposed as a result of this issue Which of the parties pays?
• The booth builder company should specify the project implementation process chart in the text of the contract, what work he will deliver in each time frame, and the employer should also be required to pay in those specific time frames.
• A paragraph should be mentioned about all the services and goods that the employer receives from the exhibitor, as well as the scope of the proposed permitted changes and the time of their request from the employer, because in all exhibitions, after determining the position of the booth in the hall and how it is placed in relation to the competitors, during Implementation changes will be requested.

Mr. Khorsandi, to finish the second part of our interview about how to choose a booth builder company can you tell me how long the booth builder is required to provide services to the employer ?

You asked a good question, you should always keep in mind that the time of delivery of the booth does not mean the end of the contract, and the booth builder must provide after-sales services to the employer during the exhibition, and after the exhibition is over, he is also required to collect the booth, in addition to settling the bills. The final payment is made by the employer after the commitment to collect the booth.

You can contact the numbers listed on the site to order the construction of an exhibition booth and to know the price of the booths, as well as to receive advice for cheap booth construction by experts of Dehnad booth construction.

Dehnad Design Portfolio