Are you planning to attend a domestic or foreign exhibition? It is better to familiarize yourself with the Important points of arranging the exhibition booth construction contract. As a result, you will spend your money in the right place and more importantly, you will provide your services and goods in the best possible way.
Join us on the website of Dehnad Idea Creators Company, a leader in the exhibition booth construction industry, so that we can provide you with useful information about the conditions of renting or contracting an exhibition stand.
Before starting the exhibition and signing the exhibition booth construction contract , go to the exhibition hall and see the booth and exhibition halls closely. Try to choose your booth according to your profession. This will help you avoid surprises on the day of exhibit booth delivery. Because the booth delivered to you may be very different from what you saw on the map and on paper. Or it has many problems or deficiencies in terms of equipment.
When you visit your booth or even the general hall and facilities before the opening of the exhibition, you will get a better view of your booth and its facilities.
Of course, the organizers of the exhibition provide the booth to the companies and participants one or two days before the opening day of the exhibition. If you are not able to solve the problems of your booth in this short time, you may face many problems. So, if you go to the exhibition place a week or ten days before the opening of the exhibition and visit your desired booth or the general space and halls, you can see the existing facilities and deficiencies. In this case, you get a very good view of what you have in mind and what is available. And as a result, you will have a good opportunity to reduce the distance between the two.
For example, you plan to install projectors and screens in your booth. You go to your booth just two days before the opening of the exhibition and realize that the wall of your booth is made of paper or plastic and is very thin and cannot support the weight of a screen. In this short time, you can neither solve your problem nor cancel your exhibition booth construction contract or recover damages.
So, if you visited your booth in the exhibition before signing the exhibition booth construction contract and found that place close to your imagination! You can sign your contract with ease without worrying about implementation problems.
But note that this is not always possible and sometimes the exhibition will be held in another country or city and you have to ignore this to adjust the costs.
Before signing the exhibition booth construction contract, be sure to confirm the coordinates, number, and geographic location of your booth. The officials or workers of the numbering department may have been careless and registered two booths with the same number. Or it may be that due to poor quality printing and copying, the numbers are faded and similar.
Be sure to ask for a high-quality printed brochure and map from the company, and in addition, check your booth in the row you have chosen in the list and on the map provided to you.
After the above steps, you can even use the privilege of booking a booth. Because many companies and curators are involved in holding the exhibition, and there may be a time gap from the moment you choose a booth to the signing of the exhibition booth construction contract and the moment of payment.
During this interval, another person may choose the booth you want and that booth will be registered in the name of that person in another company. Therefore, before signing the exhibition booth construction contract and when you are sure about your decision, you can ask the contracting company to reserve your booth by contacting the exhibition curators and then proceed to sign the contract with peace of mind.
Before signing the exhibition booth construction contract , talk to your booth maker to get complete clarity about the financial issues. Sometimes additional costs affect the cost mentioned in your exhibition booth construction contract. For example, tax costs, additional electricity costs, transportation costs, additional table and chair rental costs, etc.
You can get a relatively clear view of your final cost with a few simple and comprehensive questions so that you are not shocked by your bill on the last day of the exhibition.
Talk to designers and curators before signing the exhibition booth construction contract. Communicate your ideas to them thoroughly and make sure they understand what you mean.
You can tell about the concept of the logo, or slogan and policies of your company. Or show your designer the photos of your favorite booths that you have already found on the Internet. In this case, you will help them to better approach your mentality. With this method, you will have a booth at the exhibition that you will be excited to see.
But if your designers do not have a clear and comprehensive vision of what you want before holding the exhibition, the result of the work may be something far from your expectations. Or even worse! You will be presented with a result completely opposite to what you wanted. In this situation, any changes for you will include additional costs.
Sometimes it happens that you sign an exhibition booth construction contract, but shortly after that, you have to cancel the contract for any reason. Be sure to pay attention to the termination clause in your exhibition booth construction contract, because sometimes, according to the contract, companies return only ten percent of the received fee to you upon termination, and all related damages are the responsibility of the person terminating the contract.
So, if you are not sure about your readiness to participate in the exhibition, be sure to read the contract termination clause carefully and consider the least possibility that if you have to terminate the contract, you will not incur heavy costs.
Make sure that the booth construction company has included a clause as a guarantee of performance in the exhibition booth construction contract. This option gives you a very good opportunity. If you pay the entire amount at once when signing the contract and the other company fails to fulfill its obligations, it will be a problem for you.
But the guarantee of performance clause allows you to keep a part of the cost with you in case of any problem, so that if there is a lack of work, you will oblige the booth maker company to fix it. It is natural that the remaining fee will be paid after the work is completely finished and you are satisfied.
You may need more tables and chairs in your booth than what is generally assigned to each booth. In this case, you must inform the booth maker before signing the exhibition booth construction contract so that you don’t get into trouble during the exhibition.
Remember that when the organizers of the exhibition deliver the booths, you may face serious problems due to the work traffic and crowded environment. So make these arrangements on the same day of signing the exhibition booth construction contract.
Before signing an exhibition booth construction contract, not only a contract with a booth construction company, but before signing any contract, take ten minutes and read the contract completely and carefully. Ask questions about any clause or note that you do not understand. And don’t skip any clause without fully understanding it.
Sometimes you sign an exhibition booth construction contract in a hurry and do not pay attention to the details mentioned in a clause. There may be information in the same clause that you don’t like and you can’t change it after signing the contract.
For example, you may not have any time on the morning shift. And count on your sales in the night shift and until late. While the working hours of the exhibition are mentioned from 9am to 6pm.
So don’t ever rush and give yourself time to read the exhibition booth construction contract.
Always try to measure your readiness to participate in the exhibition a month or at least two weeks before signing the exhibition booth construction contract and prepare and update your facilities. Because you usually have little time from the time you sign the exhibition booth construction contract to the opening day of the exhibition. You may not get the desired result due to work traffic and hurry. So, before signing the contract, have all the necessary preparations and make sure about all the conditions.
For example, have a meeting with the people who are present at your booth, such as traders, designers and sellers. Consider the items to be offered and the readiness of all options. Then sign the exhibition booth construction contract.
Your business card may not be ready yet. Everything is great on the day of the exhibition, but you don’t have a card to give to your clients so that they can contact you after the exhibition. No reputable company on the day of the exhibition will write their email address and phone number on small sticky notes in a hurry to hand out to their clients. These small issues are very important for the reputation of your company. Do not ignore them.
On the day of writing the exhibition booth construction contract, try to be present yourself as a manager or the first decision-maker at the place of the booth construction company. But if you are busy for any reason and cannot take care of these things yourself, try to fully justify your goals to the person you send to write the contract. so as not to be confused. Because in the end it is the contract paper that says the main and final word. Whether it is signed by you or your secretary or a simple worker or an illiterate person.
Dehnad Idea Creators Company is currently one of the best companies active in the field of booth construction and setting up exhibition booths in various fields such as information and communication technology, specialized industries, etc.
You can contact the numbers listed on the site to order the booth construction and to know the booth construction price as well as to receive advice from Dehnad Booth Construction experts.
It should be mentioned in the contract about all the services or goods that the employer receives from the booth construction company as well as the scope of the proposed permitted changes and the time of their request from the employer, because in all exhibitions, after determining the position of the booth in the hall and how it is placed in relation to the competitors, Some changes will be requested during execution.
Sometimes it happens that you sign an exhibition booth construction contract, but shortly after that, you have to cancel the contract for any reason. Be sure to pay attention to the termination clause in your exhibition booth construction contract, because sometimes, according to the contract, companies return only ten percent of the received fee to you upon termination, and all related damages are the responsibility of the person terminating the contract.
So, if you are not sure about your readiness to participate in the exhibition, be sure to read the contract termination clause carefully and consider the least possibility that if you have to terminate the contract, you will not incur heavy costs.
Make sure that the booth construction company has included a clause as a guarantee of performance in the exhibition booth construction contract. This option gives you a very good opportunity. If you pay the entire amount at once when signing the contract and the other company fails to fulfill its obligations, it will be a problem for you.
But the guarantee of performance clause allows you to keep a part of the cost with you in case of any problem, so that if there is a lack of work, you will oblige the booth maker company to fix it. It is natural that the remaining fee will be paid after the work is completely finished and you are satisfied.